4NCL Software Captains Guide
This document deals with the use of the software for the entry of teams by
captains, including the addition of wildcard players to the list. There are
separate user guides for the control team and system administrators.
Starting the Software
To start using the software, ensure you are connected to the internet,
open a web browser, and navigate to
At the login screen type in your username and password, and click the
login button. The home page will appear.
If you have forgotten your password or username click on the Forgotten
your password or username link. This will take you to a screen where you
can enter your e-mail address and (provided the system recognises the address
entered) you will be e-mailed a link which you can use to reset your password.
Note that in the top right-hand corner of this screen, and on most other
screens within the software, there is a record of
the name of the logged-in user, a link to change that users password, and a
logout button. The change password option should be
self-explanatory. Use of the logout button before shutting down the
computer is encouraged.
You will also note that the various rounds listed on the home page are
highlighted in different colours. These colours are used throughout the
software as an indication of the status of a round. The significance of
the different colours is:
Round is complete and cannot be edited.
Published round, into which results should be entered;
team entry should only be of late changes.
Current round, not published. Results should not be entered,
but entry of team lists is normal.
Next round. Results should not be entered, but entering teams
for the Sunday is correct.
Future round: do not enter data (except for Monday teams on
The software is web-based, and is designed to make as few assumptions about
the computer you are using as possible. An unfortunate side-effect of this
decision is that data is never saved automatically. If you enter data on a
screen there will be a button somewhere on that screen, usually at the bottom,
to save that data. If you move to another page without using the save button
first you will lose the data you have entered.
If you are aware that entering the team will require the addition of
new players to the database (e.g. wildcards) it is preferable to
deal with the process of Adding Players before
starting to enter the team.
From the home page click on the particular team for which you wish to enter a list.
Click on the round for which you wish to enter a list.
For each board in turn, including reserves, select the name of the player
for that board. This can be done either using the mouse, by typing the first
few characters of the players surname (not case sensitive), or by tabbing to
the relevant box and stepping through the list with the arrow keys.
If you cannot find the player on the drop-down list you must save
the part team you were entering; if you do not do this you will lose
the data you have entered.
You may then click the Edit Squad link at the foot of the page and follow
the instructions under Adding Players from step 2.
When you have entered the complete team, click the Save Team button.
If the team entered contravenes the rule requiring a female player in a
division one team or a female or junior player in a division two team then an
error message will appear. Correct the error (if necessary leave a board blank),
and click the Save Team button again.
The ratings of the players used for 80-point rule purposes will be
displayed. If any of these appear in underlined bold this
indicates that the 80-point rule has been violated. The highlighted player will
be the one who is placed too low according to the rule, except when the
violation is that a higher rated player is listed in a lower team.
Entry of this team is now complete. You may use the links at the top left to
return to an earlier screen, or those at the top right to navigate between the
other teams of this squad or the other rounds of this weekend.
If you are in the process of entering a team when you find that a new player
needs to be added you must save the part team you were entering; if you
do not do this you will lose the data you have entered. You can then use
the Edit Squad link at the foot of that page and follow these
instructions from step 4.
From the home page click the Edit Squad link at the foot of the page.
Click on the Add Player link at the foot of the page.
You may search for the player you wish to enter by ECF Membership Number,
ECF Grading Reference, FIDE ID, or surname. Search by surname should not be used
if one of the other identifiers is known to you.
If you wish to select by ECF Membership Number enter the number including the
prefix indicating the membership category into the Name box and click the
Search button. It is not necessary to type the prefix in capitals, and
the player will still be found if the category is incorrect.
If you wish to select by ECF Grading Reference enter the number and check
letter into the Name box and click the Search button. Again, it is
permissible to enter the check letter in upper or lower case.
If you wish to select by FIDE ID enter the number into the Name box
and click the Search button.
If you need to select by surname type the surname of the player (or a prefix
thereof) into the Name box. For a common surname this can be followed by
a comma, a space, and the first initial if you wish. Then click the Search
You will be presented with a tabulation of the players of this name who are
on the ECF membership list, ECF grading list or the FIDE rating list.
If the correct player can be identified from any of these lists click on the
highlighted reference number.
If the player does not appear on any of these lists they cannot be entered
online; please e-mail the Registrations Secretary with details of the player
including an estimated strength.
If you enter a surname and no players are found you will see the headings
for the various lists but no links to select. Click the Search ... item
in the menu bar to go back and try again.
If you enter a reference number (ECF or FIDE) which is not found on the list
you will remain on the Search page with an error message displayed. Simply enter
a new search criterion.
You will now have entered sufficient information to identify the player, and
the system will ask you for any missing details. The screens listed below will
appear in sequence, omitting any for which all data is available. Clicking
Cancel on any of these screens will return you to the search screen, and
is only appropriate if you do not have the data to proceed or the heading shows
that you have selected the wrong player.
If the system has not identified a FIDE ID for the player you will see a
screen asking for FIDE data. If you have a FIDE ID enter it and click OK,
otherwise you must enter both a full date of birth and the player's Federation
for FIDE registration and then click OK.
Unfortunately compliance with FIDE regulations means that we are not able to
permit the addition to the list of players with no FIDE ID who are not English.
In this situation you or the player must contact his home federation for a FIDE
ID prior to registration.
If the system has not identified an ECF Grading Reference you will be given
the opportunity to enter one. If you know the grading reference enter it, and
then click OK.
If the system has not identified whether the player is male or female you
will be asked for this information. Select the appropriate radio button and
If the system has not identified an ECF membership number for the player you
will be given the opportunity to enter one. If you know the membership number
enter it and click OK. It is your responsibility to ensure that a
membership number entered on this screen is current, and that a player who is
registered as English becomes an ECF Gold member prior to being named in a team.
If the system has not identified an ECF grade or FIDE rating for this player
you will be asked to enter an estimate of their strength. Enter the estimated
strength, click the radio button to indicate the origin of the estimate, and
If the system has identified both a FIDE rating and an ECF grade for the
player you will be asked whether you wish to use the latter in preference to
the former. Click the Yes or No button appropriately.
At present the system is unable to accept an instruction to use a Welsh or
other national rating in preference to a FIDE rating. Captains wishing to make
use of this option for a player must contact the Registrations Secretary.
Captains must also contact the
Registrations Secretary if they wish to designate a player as Northern or
Southern only in accordance with rule 3.2.
You will finally reach a screen summarising the information available on
Click Register to register the player. This will result in the player
appearing on the published registration list within 24 hours, even if it is too
late for them to play in a forthcoming weekend other than as a wildcard.
Click Add as Wildcard to add the player to your list for selection as
a wildcard. The addition of the player to your list will be visible only to
registered captain of your teams and the 4NCL control team.
Players added as wildcard who play and for whom a wildcard fee is played will be
registered by the Registrations Secretary after the weekend on which they play.
Click Cancel if the player described is not the player you wish to