The preferred method of booking bedrooms is
to use the online booking link below for
individual or block bookings:
https://www.guaranteedevents.com/4ncl-events
Alternatively, please contact the Guaranteed
Events call centre using the contact details
below, whether making block bookings on behalf
of a team or booking individually:
01656 747 700 (7 lines) Mon to Friday 9am to
5.15pm Saturdays 9am to 1pm
You will be able to book your accommodation
for the hotels that 4NCL use ONLY through this
process and NOT directly with the hotel if you
wish to avail yourself of the agreed 4NCL rates
below.
2022-23 season
£82.00 per room (£41.00pp) for shared B&B
accommodation
£72.00 per room for sole occupancy B&B
accommodation
2023-24 season
£89.00 per room (£44.50pp) for shared B&B
accommodation
£79.00 per room for sole occupancy B&B
accommodation
Triple and quadruple rooms are often available
at the hotels we use. Please enquire with
Guaranteed Events.
Discounted 4NCL dinner rates (if available)
are usually between £15 and £20 depending on the
hotel. Please check with the hotel direct and
ask for the discounted 4NCL rate (if available)
if you want to pre-book.
Some of our hotels offer discounted dinner
rates for juniors. Again, please check with the
hotel direct when pre-booking dinner.
Extra night prices, upgrades and special
requests are available and again must be booked
through Guaranteed Events at the time of
booking, not on arrival.
Payments can be taken by credit card, debit card
and BACS transfers. NO credit card or debit card
fees are levied. American Express is also
accepted.
Rooms will be allocated on a “first come first
served” basis. So if a booking can be catered
for within the bedroom allocation for the hotel
where play takes place that will be done. If it
cannot be catered for within that allocation,
the booking will be placed at an overflow hotel.
When you make a booking credit card details will
be requested and an invoice issued. Payments can
also be made by debit card or BACS transfer (see
above).
Amounts due will be debited to your credit card
on the Monday after the weekend.
For individual bookings rooms can be cancelled
without charge up to 7 days before the weekend.
For block bookings:
(a) Up to 25% of rooms held on block blockings
can be released without charge up to 28 days
before the relevant weekend.
(b) A further 10% of rooms held on block
bookings can be released without charge up to 7
days before the relevant weekend.
If cancellations take place after these
deadlines, Guaranteed Events will use their best
endeavours to reallocate the room, but if this
cannot be done you will be liable for the room
cost. In practice, however, demand for rooms is
such that the likelihood is that they can
usually be reallocated.
Guaranteed Events will do their very best in
special/mitigating circumstances to avoid
cancellation charges, although this cannot be
guaranteed. Guaranteed Events do not aim to
benefit financially from anyone's misfortunes.
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Players are
recommended to confirm parking
arrangements with the hotel either
before arrival or at reception on
arrival. Some of our hotels employ
third party contractors, and parking
penalties may be levied if vehicle
details are not provided to the
hotel. |
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Evening meals ideally need to be booked along
with the room. Dinners can of course be booked
directly on site, but any discounted rates will
in all probability not be available. Booked
dinners will be charged for if not taken. Pre
booked evening meals are chargeable in full even
if not taken.
Please note that hotel loyalty programmes/cards
cannot be used when booking through Guaranteed
Events.
Block bookings will be accepted if accompanied
by the captain’s/manager’s credit card details.
Rooms will be allocated on a “first come first
served” basis. So if a block booking can be
catered for within the bedroom allocation for
the hotel where play takes place that will be
done. If it cannot be catered for within that
allocation, the block booking will be placed at
an overflow hotel if possible.
When a block booking is received a proforma
invoice will be issued to the captain/manager.
The block booking is not confirmed in the
absence of this proforma invoice.
Players can phone up to five working days before
the weekend with their own credit card details
to pay for their room (or pay by debit card or
BACS transfer – see above) if that is the
arrangement they have in place with their
captain/manager. Invoices will be issued to
players at that point.
Captains/managers are liable for any bedrooms
not paid for separately by their players.
Amounts due will be debited to players’ credit
cards on the Monday after the weekend. Amounts
due from captains/managers in respect of unpaid
rooms will also be debited to
captains’/managers’ credit cards on the Monday,
and an invoice issued for the balance.
Rooms can be cancelled up to five full working
days before the weekend (and will be reallocated
elsewhere). If cancellations take place after
this deadline, Guaranteed Events will use their
best endeavours to reallocate the room, but if
this cannot be done captains/managers will be
liable for the room cost. In practice, as you
know, demand for rooms is such that the
likelihood is that they can be reallocated in
almost all cases.
Names can be changed on existing bookings at any
point. However, because hotels are seemingly
struggling to cope with late name changes,
Guaranteed Events will send final rooming lists
to the hotels no later than the Wednesday before
the weekend. Any room bookings at this point for
which individual credit card details have not
been received will be allocated a unique booking
reference number. If players contact Guaranteed
Events with their credit card details after the
Wednesday deadline they will be given this
unique booking reference number to quote when
they arrive at the hotel.
Evening meals ideally need to be booked along
with the room. Dinners can of course be booked
directly on site, but any discounted rates will
in all probability not be available. Booked
dinners will be charged for if not taken. Pre
booked evening meals are chargeable in full even
if not taken.
Evening meals and lunch prices are pre booked
rates only, to be booked with Guaranteed Events
but paid to the hotel upon your departure. You
will be asked for your bank card details by the
hotel upon check-in so that any additional
catering and beverages can be charged to your
account and settled when you check out.
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